NL
Start with professional visitor registration for your events
With professional visitor registration, you’ll ensure a smooth start to your event day. You’ll offer your visitors a warm welcome, as check-in runs smoothly. Participants won’t have to wait long for their badges upon arrival. They can quickly head to that first cup of coffee waiting for them. A professional visitor registration system is simply essential if you want to keep your event running smoothly.
Advantages of visitor registration system:
- Register visitors quickly and easily
- Professional reception, smooth flow
- Insight into who is present
Possibilities visitor registration
A visitor registration system provides control, overview and insight.
With visitor registration software, you maintain control over access to your event. For ticketed events, you only want to admit people with valid tickets. But for most other events, you also only want visitors on your attendee list.
Because all data is readily available, you know exactly how many people are present and who they are. You have an overview and insight. If desired, you can even record who is physically present per room and per session.
In some locations, safety policy may require knowing how many people are in a building or room. Should an evacuation be necessary, the emergency response team or fire department can quickly determine how many people are present.
In addition, there are numerous situations where it’s important to know exactly who was present and which sessions they attended. For example:
- This includes medical, financial and legal professions such as nurse, doctor, registered accountant, controller, tax advisor, notary and lawyer.
- Mandatory staff meetings. Events for professional groups that need to earn Continuing Education (CE) points.
Benefits of registering visitors
Using modern visitor registration software is essential. Today’s event attendees expect a professional welcome. Crossing out names on printed Excel sheets? That’s simply not acceptable anymore.
Working with paper lists is not only unprofessional, but you also run the risk of losing or stealing the lists. It’s anything but GDPR-compliant.
Register visitors with Yellenge
Possibilities visitor registration Yellenge
-
Self check-in
Self check-in ensures the smoothest flow. A screen in the reception area of ​​the event venue displays a check-in code. Visitors enter the code into the event app on their phone. They then immediately see which desk their personal badge is waiting for.
-
Check-in by name
Visitors report to the reception desk. The receptionist asks for their name, looks it up in the system, or enters it, and with a click of the mouse, the person is checked in. During check-in, you’ll immediately see several basic statistics, such as the number of people already checked in and how many visitors still need to be checked in.
-
scan QR-code
Start strong with a clear plan. Our consultants offer strategic advice to help you achieve your event goals.
-
Badge printing on demand
In addition to every check-in, Yellenge offers on-demand badge printing. The advantage is that you don’t have to print all the badges in advance, which can often be a hassle. Another advantage of on-demand badge printing: any typos in a name, job title, or company are easily corrected. It’s simply a matter of editing and reprinting.
How does a visitor registration system work?
A visitor registration system works quite simply. And that’s exactly what you want. Visitor registration is the start of your event day. A good start sets the tone right away.
Whether you choose self-check-in, personalized check-in, or QR code check-in, the visitor registration software collects the necessary data in the central system: the event management platform. After check-in, the train starts moving, and the visitor experiences the event journey as you’ve mapped it out.
For example, after checking in, the visitor automatically receives a welcome message in the event app, possibly accompanied by a number of housekeeping announcements.
With Yellenge, you can pre-configure and automate the entire event flow from start to finish in your customer management system (CMS). Before and after visitor registration, you can use the platform to guide your participants smoothly through the program and ensure a fitting follow-up to their warm welcome.
Visitor registration systems are suitable for all types of physical events, from employee meetings, seminars, conferences, and trade fairs to training sessions, workshops, general meetings, and oath-taking ceremonies.
For all these events, you’ll want professional, well-organized attendee registration. Not only for a smooth start to your event, but also to know who’s attending. This allows you to provide appropriate follow-up and gather insights for future events.
In some situations, it’s important to be certain that visitors actually attended certain sessions or stayed until the end of the program. Yellenge easily tracks this as well. In that case, you require visitors to check out as soon as they leave a session or the event venue.
The benefits of the Yellenge visitor registration system
A visitor registration system works quite simply. And that’s exactly what you want. Visitor registration is the start of your event day. A good start sets the tone right away.
The first thing we often hear from clients is its ease of use. Anyone can use it right away; you can’t go wrong. You save yourself and your visitors a lot of time.
Your visitors will also find the check-in process very convenient. They won’t have to wait in long lines and will receive their personal badges almost immediately upon arrival.
You can choose from three check-in methods: self-check-in, personal check-in, and check-in with a QR code. Additional badge printing on demand is also available.
Yellenge advises you on the ideal check-in method for your event. If desired, we’ll inspect the event venue with you beforehand to determine the ideal locations for the reception desks and host staff. We’ll overlook every detail.
Because you record all visitor information digitally in a secure environment, you’ll never lose any privacy-sensitive data. You won’t be working with printed Excel sheets that can get lost.
All data is stored in a single, central data center in the Netherlands. After the event, this data is automatically deleted in accordance with GDPR regulations. This means you’re fully compliant with GDPR regulations.
The visitor registration system is an integral part of Yellenge’s all-in-one event management platform. All modules within the platform work seamlessly together. You use Yellenge to design and automate your entire event flow, giving you complete control from start to finish.
- User-friendly: anyone can use it
- Your visitors will experience a professional and pleasant welcome
- Smooth flow, no long queues
- Secure and GDPR-compliant, all data is stored in the Netherlands
- Efficient, effective, and time-saving
- An integral part of the event management platform
- Expert advice and support from Yellenge
Visitor registration system of Yellenge
Request your demo here and experience for yourself how easy it is to register visitors with our visitor registration system.
The roadmap to a successful event
With Yellenge, you choose the approach that best suits your organization. Will you opt for a long-term partnership with a license or a one-time event? Whatever your needs, we’ll be there for you every step of the way.
A successful collaboration begins with a strong start. We take the time to understand your organization and event objectives and align expectations. What are the needs of your team? What does your ideal workflow look like? Together, we lay the foundation for an efficient and scalable event approach.
Yellenge is tailored to your organization. We ensure your corporate identity, templates, and workflows are perfectly integrated within the platform. We also review the technical requirements and set everything up so you can get started smoothly. This is the phase where your event management truly becomes easier.
To get the most out of Yellenge, we provide hands-on training for you and your team. We’ll explain the basics, practice in a test environment, and ensure everyone knows how to work efficiently with the platform. This way, Yellenge becomes a natural addition to your workflow.
After the training, you’ll have everything you need to independently plan and manage events. Whether it’s registration, communication, or interaction during the event, everything will work seamlessly together. Our support team is ready to assist you whenever you need it.
We’ll stay in touch with you to ensure you always get the most out of Yellenge. Do you have new event formats or more complex challenges? We’ll brainstorm with you and support you with advanced training and strategic advice.
Data is key. After your first events, we’ll analyze the results together and identify opportunities for improvement. Which processes could be more efficient? How can you better utilize the data? Yellenge grows with your organization and helps you take constant steps forward.
Alles begint met een goed plan. Tijdens de kick-off brengen we je doelen, doelgroep en eventvorm in kaart. Wat wil je bereiken? Wie nodig je uit? Wat moet het event opleveren? We helpen je de juiste keuzes te maken en zetten meteen de eerste acties uit.
Een goed georganiseerde planning is de sleutel tot succes. We leggen alle belangrijke momenten en communicatiemomenten vast en bepalen samen de taakverdeling. Alles wordt vertaald naar het platform, zodat je een helder overzicht hebt van wat er moet gebeuren.
Een event organiseren betekent veel losse onderdelen samenbrengen. Wij zorgen ervoor dat alles op tijd staat: van een professionele registratiepagina in jouw huisstijl tot het klaarzetten van de event-app. We checken alles samen en zorgen dat geen detail over het hoofd wordt gezien.
De beste events laten niets aan het toeval over. Daarom bereiden we je voor met een volledige walkthrough van de eventdag. We briefen sprekers en moderatoren, checken de techniek en zorgen dat alles klaarstaat voor een soepele uitvoering.
De dag van het event is aangebroken. Met Yellenge kun je real-time monitoren en bijsturen waar nodig. Onze ondersteuning is flexibel: van telefonische support tot assistentie op locatie. We helpen je met check-ins, badge printing en last-minute wijzigingen, zodat jij je kunt focussen op de ervaring van je bezoekers.
Na afloop krijg je direct inzicht in alle data: wie zich heeft aangemeld, wie aanwezig was, hoe interactie verliep en hoe sessies werden beoordeeld. Je kunt alle statistieken exporteren en gebruiken voor follow-ups en evaluaties.
Why Yellenge
With Yellenge, you choose a reliable all-in-one event management platform, a fantastic event app, and tailored event registration services, optionally combined with ticket sales, payment options, or an event website. All this in collaboration with a dedicated partner. Whether you’re organizing an in-person, online, or hybrid event, Yellenge will work with you to make it a success.
You’re also choosing to collaborate with a dedicated partner. A partner with event expertise. Whether you’re organizing an in-person, online, or hybrid event, Yellenge will work with you to make it a success.
Veelgestelde vragen
Onze ervaren consultants staan je bij met raad en daad. Samen met jou kijken we welke modules je nodig hebt voor jouw event.
Jazeker. De event registratie, al dan niet in combinatie met een website, is een van de meest gebruikte modules. Met Yellenge maak je eenvoudig je eigen eventwebsite met registratieformulier in je eigen huisstijl. Op basis van templates richt je alles soepel in en plaats je het programma, de sprekerslijst, locatiegegevens en andere relevante informatie. Je bent in no-time klaar om event website mét registratieformulier wereldkundig te maken.
Dat zijn de volgende modules: event registratie (aanmeldformulier), premium event app, gepersonaliseerd programma, sprekers- en deelnemersoverzicht, privacy- en toegankelijkheid modus, mail module, deelnemersbeheer, check-in op locatie, vele vormen van interactie, netwerken, chat, locatie info, plattegronden en dan vergeten we vast nog diverse modules.
Dat kan zeker. De kans dat we jouw gewenste functionaliteit al in huis hebben, is overigens zeer groot. Maar mocht dat niet zo zijn, dan kunnen we absoluut een module op maat ontwikkelen.
Ja. Met Yellenge beschik je over een ontzettend stabiel en betrouwbaar platform. Je weet zeker dat alles soepel en vlekkeloos werkt, dat je data veilig en in Nederland opgeslagen zijn en dat je voldoet aan de AVG/GDPR voorwaarden. Yellenge is al jaren ISO 27001 gecertificeerd. Voor jou de garantie dat wij zeer zorgvuldig omgaan met persoonsgegevens, in overeenstemming met de wet- en regelgeving rondom AVG/GDPR.
Jazeker, de standaardtalen zijn Nederlands ‘informeel’ (je-vorm), Nederlands ‘formeel’ (u-vorm) en Engels. Daarnaast kunnen we op verzoek zoveel taalversies toevoegen als gewenst.
Reken maar. Al voor maar vooral tijdens de coronaperiode hebben we enorm veel online events gehost. En dat doen we nu nog steeds. Ook hybride events, waarbij deelnemers een event zowel fysiek als online volgen, ondersteunen we veelvuldig.
Ons platform ondersteunt jaarlijks meer dan duizend events, dus enkele tientallen events kunnen er zeker bij. Als je eenmaal weet hoe ons platform werkt, is persoonlijke ondersteuning bovendien steeds minder nodig en ga je geheel zelf succesvol aan de slag.
Een licentie start met een prijs vanaf 1325 euro en 2,50 per deelnemer. Maar in de praktijk zijn onze offertes altijd maatwerk. Er spelen veel factoren mee die de prijs bepalen. Organiseer je een groot of klein event? Eendaags of meerdaags? Eenmalig of meerdere keren per jaar? Heb je nauwelijks of juist veel ondersteuning nodig? Wie is je publiek? Wat wil je bereiken? Al die zaken nemen we mee in onze offerte. Ons uitgangspunt? Fair pricing. We brengen alleen in rekening wat je echt nodig hebt.
